The Top 5 Questions to consider when replacing office equipment

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When considering replacing office print equipment, it’s essential to ask the right questions to ensure you make informed decisions that align with your business needs and goals. Here are the top five questions to ask:

What are our specific printing needs?

  • Determine the volume and types of documents your office regularly prints.
  • Identify any special requirements, such as color printing, large format printing, or high-speed printing.
  • Consider if you need any additional features such as a booklet finisher or integrated stapler. 

What is the total cost of ownership?

  • If you are considering purchasing, in addition to the upfront costs, consider ongoing expenses like consumables (toner, paper), maintenance, and potential repair costs.
  • Evaluate energy efficiency to estimate long-term operational costs.
  • Is it more cost efficient to lease the equipment? 

How user-friendly is the equipment?

  • Assess the ease of use for employees, including the user interface, accessibility features, and mobile printing options.
  • Consider the learning curve for training employees on new equipment.
  • Is the equipment similar to the existing equipment?

What are the security features?

  • Evaluate the security features of the print equipment to safeguard sensitive information.
  • Check for encryption options, secure printing capabilities, and integration with your overall network security.

Is the equipment adaptable?

  • Check if the equipment integrates with other office technologies and software, such as document management systems or cloud services.
  • Consider if the  equipment could accommodate potential business growth.

Other things to consider:

Environmental impact: Enquire about the environmental certifications and energy efficiency of the equipment.

Support and service: What kind of customer support is offered? Warranty options and service agreements should also be considered

Compatibility with existing infrastructure: Ensure that the new equipment is compatible with your existing IT infrastructure and workflows.

Get in touch with one of the team on 01908 272729 and we will discuss all these questions with you to create a bespoke proposal based on YOUR specific needs. 

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