Most businesses have people visit their premises, this is usually a mix of employees, visitors or contractors. Therefore, identifying who is on-site, when, and where is crucial for identification purposes in cases of fire or emergency situations. Visitor Management enables organisations to monitor in real time who is currently onsite or working remotely.

Gone are the days (well almost) of visitor sign in books. These were once the only way in which businesses could record people entering the premisses. These are no longer a viable tracking system. Furthermore, every individual who has signed in using a physical book can easily see other people’s information which opens yourselves up to major GDPR issues.

That’s why STORM are proud to offer a variety of visitor management systems.

So why Visitor Management like this?

Using visitor management software allows for visitors to register at an organisation digitally using the sign in kiosk or contactless technology.

The software will store their data for the visit, including – name, who they are visiting, company name, date and time. Intelligent software automatically emails the person the visitor has come to see with all their details and photo identification letting them know they have arrived, but also to ensure they are meant to be there. In addition, the system can inform visitors of company safety policies, guidelines and procedures.

Visitor management helps your business give a great first impression. With no waiting around for the receptionist to get off the phone to sign visitors in and then someone to collect them from reception, you can impress visitors with a smooth and timely check-in. Visitor management also saves time allowing staff to focus on more productive tasks. We’ve said it before and we’ll say it again- efficiency is key!

I’m sure by now most people will have heard of ‘Track and Trace’ and no we’re not talking about Covid-19 although most Visitor Management solutions now offer an app similar to the one the NHS were using to track covid-19 cases. The app makes it very easy to keep visitors safe and secure whilst on the premisses. You can make your workplace safer and help comply with health and safety obligations on one app! Improve the accuracy of your people presence data, easily communicate important notices to your entire workforce and check in with those working remotely. OVM can provide a safe working environment with standard features including: people presence reporting, alerts and notifications, procedures and enrolments and evacuation management (should you ever need it).

The cloud-based system on which visitor management operates ensures that the OVM system is GDPR compliant, helping organisations meet their regulatory responsibilities. The data captured when individuals sign-in, is stored in-line with the organisations data policies, these policies can be displayed on the sign-in kiosk for visitor acceptance.

If you think a modern, quick and efficient Visitor Management system could benefit your business please get in touch with one of our team!