Automating tasks for Accuracy and Efficiency

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Manage business documents securely, find them quickly and use them intelligently.

Do you ever wonder ‘How do I manage information better than folders in my email?’ or ‘How do I ensure the security of information and keep compliance standards intact?’ now that more business practices have been moved online?

With RICOH’s DocuWare there’s 3 simple steps to success.

  1. Centralize your records and get rid of disorganized emails, shared drives and paper files.
  2. Set up digitized workflows that keep information flowing to the right people at the right moment.
  3. Retain the security and compliance standards you require. 

DocuWare has been proven to increase efficiency across all departments.

Accounting– Invoice processing, Accounts receivable, Contract management

Sales– Proposal development, Contract renewals, Customer inquiries

HR– Recruiting, On and off boarding, Performance reviews

Controlling– Planning, Record keeping, Audit preparation

Purchasing– Purchase requisition, Contract review, Planning & budgeting

R&D– Release and test documentation, Announcements

Logistics– Proof of delivery, Shipping documents, Customs documents

Legal– Contract management, Compliance, Records management

Digitization means efficiency by removing paper therefore regaining cost savings on paper, printing and storage and allows users to share digitized files easily. DocuWare will also increase productivity through document management and is able to intelligently index everything with minimal software training. It allows users to easily search content and meta whilst securely storing said content. Mobile devices can be used to capture and access secure documents whilst still meeting regulatory requirements. Furthermore, DocuWare can be integrated with CRM,ERP and other apps. Overall DocuWare can turn business rules into real action, it can configure workflow for adaptive work environments and resolve process bottlenecks. With less time spent on tasks such as processing P.O’s and Invoices more time can be allocated to customer service and ensuring support is available when required.

If you’d like to know more about DocuWare please get in touch with a member of the team!

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