As we dive into the second month of the year, it’s the perfect time to take a closer look at the various aspects of our business operations. One area that often goes unnoticed but can have a significant impact on efficiency and costs is existing contracts. In this “Freshen Up February” guide, we’ll explore the importance of reviewing contracts, with a particular focus on two commonly overlooked areas: photocopier leases and visitor management systems.
Photocopier Leases: Optimize Your Document Workflow
Many businesses rely heavily on photocopiers for their day-to-day operations. However, it’s easy to set and forget when it comes to the lease agreements associated with these essential machines. Take a moment to revisit your photocopier lease contracts. Consider factors such as the number of copies made, maintenance costs, and whether the current equipment meets your evolving needs.
Are there new models available that offer improved features and cost-efficiency? Negotiating a revised lease or exploring alternative providers could potentially save you money and enhance your document management workflow. If you’re happy with the machine itself, consider discussing with your supplier what software can be added to your existing agreement to help with operational efficiency.
Visitor Management Systems: Enhance Security and Efficiency
With security concerns on the rise, having a reliable visitor management system is crucial for many businesses. If you have such a system in place, now is an opportune time to review its effectiveness and whether it aligns with your current security needs. More importantly, if you don’t currently have a visitor management system in place, ask yourself if this is something the business should consider implementing.
Evaluate the functionalities of your existing system – from check-in processes to badge printing and data storage. Are there updates or new features available that could enhance the security of your premises? Ensuring that your visitor management system is up-to-date not only improves security and GDPR compliance but also contributes to a more streamlined and efficient visitor experience.
If you’re an existing customer of ours and would like to discuss any of the above get in touch with your account manager today, we’d be happy to help. Equally, if you’re considering working with STORM and would like to discuss the plethora of hardware and software we offer give us a call on 01908 272729. We look forward to hearing from you.
